Exhibitor Services & Move-In

Everything you need to plan your ACE exhibit—from what’s included to load-in/out, shipping, power, and on-site services.

Key Dates • What's Included • Move-In • Shipping • Regulations • Checklist

Key Dates & Hours

Move-In Sunday, Aug 9 (10:00 AM – 5:00 PM)

Expo Days Aug 10–11 (10–5) • Aug 12 (10–3)

Move-Out Wed, Aug 12 (3:05 PM – 7:00 PM)

What's Included

Footprint: Per individual contract allotment
Furnishings: 6’ Draped Table, 2 Chairs
ID Sign: Company Name & Booth Number
Venue: Climate-controlled & Carpeted

Logistics & Load-Out

Check-In: Laguna Grande Ballroom Foyer (Embassy Suites).

Arrive during your assigned target window.
Load-Out: Breakdown begins only after the show closes Wed at 3:05 PM.
Clean Standard: Exhibitors must remove all materials, tape, and debris from their space by the move-out end time. Failure to do so may result in venue cleaning fees.

Shipping & Receiving

Direct to Show Site (Preferred)

ACE - Embassy Suites Monterey Bay

Exhibitor: [Your Company] | Booth: [###]

1441 Canyon Del Rey Blvd, Seaside, CA 93955

Note: Deliveries are only accepted during move-in hours. For safety, hall opens at 10 AM.

Regulations & Compliance

Fire & Safety

No open flames, pyrotechnics, or foggers. All electrical must be UL-listed; no daisy-chaining power strips. Do not block exits or fire equipment.

Vehicle Displays

Fuel ≤ ¼ tank. Battery disconnected. Drip pans/mats required under engine. One 2A:10B:C fire extinguisher per vehicle within booth.

Sound & Tidiness

Keep demos under 70 dB. Aisles must remain clear at all times; store empties/personal items out of sight.

Quick Checklist

COI submitted (Listing ACE & Venue)

Power & Internet ordered

Pre-printed shipping return labels

Vehicle fire extinguisher (if applicable)

Registration & Badges

Allotment: 2 exhibitor badges per vendor unless otherwise contracted. Additional badges available for purchase. Pick up at Foyer desk with Photo ID.

Security: Hall is locked nightly, but exhibitors are responsible for securing merchandise. ACE is not liable for loss or damage. Secure valuables and remove cash from the ballroom nightly.

Venue Policies

Food & Beverage: No outside alcohol is permitted in the ballroom. Coffee and concessions available at designated TBD locations.

Damages: Any damage to venue surfaces, carpet, or walls will be billed directly to the exhibitor. Use low-tack painter's tape only; no duct/gaffer tape on carpet.

Questions?

Our Exhibitor Services team is here to assist with your booth planning.

[email protected]