Key Dates (at a glance)

• Expo Hours: Mon Aug 10 (10:00–5:00) · Tue Aug 11 (10:00–5:00) · Wed Aug 12 (10:00–3:00)
• Move-In: Sun Aug 9  (10:00–5:00)
• Move-Out: Wed Aug 12 (3:05–7:00) — no early breakdown
• Advance order deadline (power/internet/cases): TBD

Final times will be confirmed in your Exhibitor Kit email. Please arrive within your assigned target window.

What Your Exhibit Space Includes

• Footprint: e.g., 10’×10’ inline
• Furnishings: One 6’ draped table, two chairs, wastebasket
• ID Sign: Company name & booth number
• Hall: Climate-controlled ballroom, carpeted aisles, overnight locked venue

Upgrades & Rentals (advance order recommended)

Order by TBD using the Exhibitor Services Order Form or email [email protected]. On-site orders are subject to availability.

Electric & Internet

• Standard outlet: 120V/10A shared — suitable for light electronics.
• Higher loads/dedicated circuits: Request in advance on the order form.
• Cords & strips: 3-prong, 14-gauge or heavier; power strips must be breaker-protected.
• Connectivity: Wi-Fi available; hardline/dedicated bandwidth by advance order.

Move-In (Load-In) Procedures

• Check-in: Exhibitor Services Desk (Embassy Suites Monterey Bay — Laguna Grande Ballroom foyer).
• Loading area: TBD dock/door. Use dollies; do not block fire lanes or entrances.
• Targeted windows: Assigned by booth; arrive within your window to avoid delays.
• Early access: For safety, the hall opens to exhibitors at 10 am.
• Empties: Tag “EMPTY” and place at aisle edge; crates return after show close on Wed.

Move-Out (Load-Out) Procedures

• Breakdown begins only after the show closes Wed at 3:05 PM.
• No carts/dollies until aisles are clear of attendees.
• Return shipping: Affix prepaid labels; complete Outbound Freight form at Exhibitor Services.

Shipping & Receiving

Return Shipping

• Bring printed UPS/FedEx labels; international shipments require commercial invoices.
• Seal cartons with labels visible; confirm pick-up time with Exhibitor Services.

Display Regulations

• Height limits (inline): Back wall max 8’; sidewalls max 3’ in front half.
• Sightlines: Do not block neighboring exhibits or aisles.
• Floor protection: Painter’s tape under anything taped; no screws/anchors in venue surfaces.
• Adhesives: Low-tack painter’s tape only (no duct/gaffer on carpet).
• Sound: Keep demos under 70 dB; avoid disturbing neighbors.
• Tidy standard: Aisles must remain clear; store empties/personal items out of sight.

Vehicle Displays (Exhibits & Select Lots)

• Fuel ≤ ¼ tank; cap locked/taped.
• Battery disconnected or master kill switch OFF.
• Drip pans/mats under engine/transmission.
• One 2A:10B:C fire extinguisher per vehicle within booth.
• Move-in/out must be escorted by floor manager.

Fire, Safety & Compliance

• No open flames, pyrotechnics, or foggers.
• All electrical must be UL-listed; no daisy-chaining power strips.
• Do not block exits, fire equipment, or hose cabinets.
• ACE/venue staff may require adjustments for safety at any time.

Insurance (COI) Requirements

• CGL: $1,000,000 per occurrence / $2,000,000 aggregate.
• Additional Insureds (exact wording): “Automobilia Collectors Expo (ACE)” and “Embassy Suites Monterey Bay” for show dates incl. move-in/out.
• Certificate holder: Automobilia Collectors Expo, address.
• COIs due by TBD — email PDF to [email protected].
• Exhibitors are responsible for insuring merchandise; ACE is not liable for loss or damage.

Badges & Registration

• Allotment: 2 exhibitor badges per vendor; additional badges available for purchase.
• Pick-up: Exhibitor Services Desk (Mon TBD); photo ID required.
• Badge sharing is not permitted.

Parking & Access

• Exhibitor parking: TBD (complimentary / pass details)
• Loading zone: Time limit TBD; vehicles must be moved promptly.
• Rideshare drop: TBD location

Security

• Venue locked overnight with roaming security.
• Secure valuables; remove cash each night. ACE is not responsible for unattended property.

Cleaning & Trash

• Aisles cleaned nightly; booth cleaning available on request.
• Pack-in/pack-out: remove all materials, tape, and debris by move-out end time.

Food & Beverage / VIP

• Concessions: TBD location/hours
• Exhibitor Lounge/Coffee: TBD hours/location (subject to availability)
• No outside alcohol permitted in the ballroom.

Contacts (save these)

• Exhibitor Services (advance): [email protected] · phone
• On-site Floor Manager (show days): Name · ###-###-####
• Shipping Desk (on-site): Name · ###-###-####

Downloads & Links

• 2026 Floor Plan (PDF): link
• Exhibitor Services Order Form: link
• COI Sample & Requirements: link
• Shipping Labels (printable): link
• Move-In Map & Dock Instructions: link

Quick Checklist (print this)

• Final balance paid
• COI submitted by TBD
• Services ordered (power / internet / cases)
• Shipping booked & labels printed
• Badges assigned to staff
• Tools, tape, extension cords packed
• Fire extinguisher (if displaying a vehicle)
• Return labels & invoices printed

Early breakdown may result in loss of future exhibit privileges. Damages to venue surfaces will be billed to the exhibitor. By exhibiting at ACE, you agree to the Exhibitor Terms & Conditions and venue rules.